EXECUTIVE DIRECTOR OF FINANCIAL SERVICES

FLSA Status: FT Exempt;
8 hr/day; 260 days/year
Location: Educator Support Center
BARGAINING UNIT: Non-Represented/Confidential OPEN: Open until filled
SALARY: $132,385-$141,300 DOE

About the Position:
The Clarkston School District is seeking an outstanding leader to serve as the Executive Director
of Financial Services. We are looking for a leader who will be recognized as an individual known
for showing personal character and acting with integrity. This position's responsibilities are the
management of all aspects of the financial operations of the district. This position reports to the
Superintendent, and supervises the business office staff.

The Clarkston School District serves approximately 400 full and part time employees as well as
substitutes. It is our goal to recruit, hire, and retain a diverse staff that is qualified, competent,
and committed to the Clarkston School District. The District’s four belief statements are as
follows: Value Everyone – Inspire Learning – Be Resourceful – Grow Together.

Conditions of Employment:

• Successful Washington State Patrol check and FBI Fingerprint Clearance report and Disclosure Statement in accordance with state law.
• Completion of all district-required trainings.

Professional Qualifications:

• BA/BS degree in Accounting, Business Administration or closely related field preferred.
• Experience in a supervisory position of a public school financial/business office preferred.
• CPA license preferred.
• School district budget/accounting/payroll/reporting experience preferred.
• Experience with WSIPC software product preferred.
• Microsoft business software applications expertise, such as EXCEL, required.

 

Required Knowledge, Skills, and Abilities:

 

• Knowledge of principles of accounting as related to school district fiscal procedures.
• Demonstrated interpersonal and collaborative skills.
• Ability to analyze fiscal process/procedure problems and develop/implement solutions in a positive way.
• Ability to establish and maintain effective, positive working relationships with a variety of other individuals and groups.
• Ability to coordinate activities to produce results.
• Skill in detecting errors and verifying data.
• Ability to collect data and analyze patterns.
• Ability to construct, implement and monitor timelines and meet deadlines on projects and reports.
• Ability to clearly and effectively communicate complex financial concepts.
• Ability to forecast budget and other trends.

Essential Functions:

• Directs and manages the day-to-day activities of the Finance Office. Analyzes a variety of financial and staffing information for the purpose of providing direction and support to district leadership and staff, making recommendations, maximizing use of funds, and
• ensuring overall operations are within budget and compliant with laws and regulations.
• Monitors federal, state, and local emerging and implemented legislation and regulations to anticipate/project compliance implications and analyze finance/business-related impacts to the district.
• Directly supervises, directs and evaluates the Business Office staff. Assigns, reviews, schedules and plans work. Trains or provides training and professional development opportunities, motivates staff and resolves staff conflicts.
• Coordinates the development and oversees the preparation of the district’s budget and related state reporting requirements (F203 and F195 Reports).
• Oversees and supervises the budget and fiscal compliance requirements and implications of grants and categorical funding.
• Responsible for developing, monitoring and updating annual budget.
• Provides data analysis and recommendations to the Superintendent and other district management and staff in all financial matters, including budget, bargaining, payroll,
• enrollment reporting, staffing allocations, grant compliance, and other matters with fiscal impacts.
• Coordinates the maintenance of budget and financial processing, monitoring and reporting systems providing training and in-service opportunities for district and support staff as necessary.
• Analyzes and evaluates all existing systems, procedures and policies of the business office; recommends and implements improvements as appropriate.
• Assists the Superintendent in developing and preparing fiscal analysis and recommendations for contract negotiations.
• Manages and monitors the oversight of the Capital Projects Fund and timing of bond issues.
• Prepares analysis for the Superintendent to assist in developing, projecting and certifying levy submissions and rates of collection.
• Assists the Superintendent by preparing comparative analysis and financial projections.
• Informs the Superintendent of issues having a fiscal impact on district resources.
• Interprets federal, state, and local laws and regulations affecting the financial status and procedures of the district.
• Reviews and approves all purchase requisitions to ensure budget control.
• Directs and oversees the development and management the district chart of accounts by staff. Maintains the district chart of accounts in the financial software and finance web page; assigns account codes as necessary to provide for the analytical needs of the district.
• Collaborates effectively with others throughout the district to plan, address issues, and solve problems.
• Presents information to the Board, Superintendent, district staff, and public for the purpose of conveying financial information.
• Coordinates with other business office staff to ensure the accuracy of financial data.
• Teams with staff in drafting or revising policy and procedure changes for board consideration to accomplish district and board goals.
• Directs or performs internal audits as necessary.
• Coordinates collection of information related to various financial audits and inquiries verifying accuracy of fiscal records.
• Maintains and implements expenditure monitoring systems and account code use systems. Reviews the accuracy of monthly fiscal program transactions.
• Prepares the district’s Annual Financial Report (F-196) in compliance with Other Comprehensive Basis of Accounting Standards, Notes to the Financial Statements and related year end reports and documents.
• Prepares the annual Schedule of Expenditures of Federal Awards (SEFA) as a requirement of federal grants and state Auditors Office.
• Prepares and monitors the district’s budget for fixed costs.
• Oversees internal and annual audits by the State Auditor’s Office. Coordinates with state auditors to facilitate examination of district records. Provides auditor with documentation and answers inquiries as requested.
• Directs and oversees the Skyward fiscal software configuration, set up and security. Directs and oversees the account clearance for district fiscal users in Skyward.
• Maintains current knowledge of rules, regulations, legislation, technology and procedures governing accounting by attending statewide meetings, workshops and conferences.
• Serves on various district and state committees and/or departmental work teams.
• Handles confidential matters in an ethical manner.
• Performs related duties consistent with the scope and intent of the position.
• Oversees and directs the district surplus sales, removal of fixed asses and advertising requirements.
• Prepares state and federal grant claims and summary reports for the Superintendent and grant managers.
• Oversees and directs procurement requirements including RFP's for services, bids in accordance with state and federal guidelines.
• Prepares and submits monthly budget status reports for the Superintendent and Board of Directors.

Work Environment:The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Experiences frequent interruptions; required to meet inflexible deadlines; requires concentration and attention to detail; may occasionally deal with distraught or difficult individuals. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Evaluation:

The Executive Director of Financial Services shall be evaluated periodically by the superintendent or designee. The process shall include an evaluation of the employee’s performance of the above essential job functions and desired skills.

Nondiscrimination:

Clarkston School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights and Title IX Coordinator: Troy Whittle, (509) 758-2531, whittlet@csdk12.org; and Section 504 Coordinator: Rebecca Lockhart, (509) 758-2531, lockhartr@csdk12.org. Address: 1294 Chestnut St., Clarkston, WA 99403.